frequently asked questions

Fill out and submit the Picnic Questionnaire form.

We will get back to you within 48 hours to confirm availability.

A 50% retainer is required to book your picnic date and time (without this deposit, I cannot save or reserve your desired date). The remainder of your payment will be invoiced to you via email and due 1 week prior to your event.

Our picnic hours run between 11 am to 8 pm seven days a week. Fill out and submit the Picnic Questionnaire Form to request you desired date and time.

Indy Spot Picnics is based out of McCordsville, IN however, we love hosting picnics all over the Central Indiana area such as Indianapolis, Westfield, Carmel, Broad Ripple, and more! We have a few local places that are our favorites and we can help guide you. Whether the spot is in your own backyard or at a park, we want to make it the picnic set up of your dreams! If your desired location happens to be outside of our typical service area, we will add a standard mileage fee to your pricing quote and invoice.

Yes, please! We recommend it! We ask that you please avoid red liquids/wines in order to preserve our linens. We do have a few snack and beverage options on our booking page and are working on adding even more in 2023.

A 50% retainer fee is due upon booking to reserve your date/time. This retainer is NON REFUNDABLE. Second payment to be due 1 week prior to event date. May cancel up to 2 days prior to event with refund of second payment. Cancellations placed with less than 48 hr notice are subject to only a 50% refund of second payment. Rescheduling is always preferred and will honor this for up to 6 months. We do not have any control over the weather. If weather is not favorable for the day (too windy, too much snow, too hot/humid, too wet) we recommend you have a back up (indoor or covered) location in mind just in case. If there is no back up, we will discuss rescheduling.

For Urban Vines Picnic in the Vines cancellation/reschedule policy, please click here.

As Hoosiers, we know that the weather can change unexpectedly! We request that all bookings have a backup location, indoors or under shelter where we can set up in the case of poor weather on the day of your picnic. Please also see our policy on cancelling or rescheduling if you wish to have your picnic on a different date.

You are responsible for all equipment provided by Indy Spot Picnics during your picnic booking time. Please do not leave the picnic unattended to avoid theft or damage by third parties. If you wish to leave early please contact us and we will return to clean up as soon as we can. We kindly ask that you wait for Indy Spot Picnics to return for takedown before leaving the picnic setup.

We cannot extend your booking time for your group. If you arrive late you will be able to use the picnic for the remainder of the time that you are booked for.

Please let us know 7 days before your picnic if you would like to make any changes to your package, theme, add-ons, or number of guests so we can make those changes. If you choose to remove an add-on, lower your guest list, or decide on a package lower than the originally paid amount, we will not provide a refund or credit.

Yes! We will check on availability for your requested time/date and confirm if we are available. A $60 rush fee will be added for the short notice. Any requests under 48 hours will have a $100 rush fee added.

Indy Spot Picnics is not licensed to provide alcohol. You are solely responsible for following all state and local ordinances and laws regarding alcohol consumption at your picnic site. Indy Spot Picnics is not liable for any damages, injury, or death as a result of alcohol consumption.

Tax is included in all of our package prices. So you receive a custom estimate from us, that is the final cost (unless you change your package, of course). There will be no additional fees, taxes, service charges, or anything else on your invoice. Gratuity is optional, but very much appreciated. If you'd like to leave gratuity, you can do so on your electronic invoice, at the time of service in person with cash, or via Venmo @indyspotpicnics